York University Libraries (YUL) seeks a dynamic and innovative individual with strong
leadership potential to advance York University Libraries’ archival and special collections
portfolio in support of the research community across campus and beyond.
York University offers a world-class, modern, interdisciplinary academic experience in Toronto,
Canada’s most multicultural city. York is a centre of innovation, with a thriving community of
over 60,000 students, faculty and staff who challenge the ordinary and deliver the unexpected.
The Archives & Special Collections (ASC) is a growing and dynamic department of York
University Libraries, and is located in the Scott Library on the Keele campus. Its archival
holdings consist of more than eight kilometres of university records and private papers including
an extensive collection of non-textual materials.
The successful candidate will report to the Head of the Archives & Special Collections
Department (ASC), a Department that reports directly to the Dean of Libraries and which is
situated in the new Research & Open Scholarship Division at York University Libraries. ASC
provides leadership around the acquisition, discoverability, promotion, preservation, and use of
archival holdings and special collections to support the curricular needs of York University, and
provides unique and valuable resources for research by the University community and beyond.
The Department is also responsible for recommending the retention of corporate records with
enduring value, and responding to access requests involving corporate records transferred to
the custody and control of the Libraries.
The Archivist works in a collaborative team environment and plays an important leadership role
in fostering ASC initiatives and priorities through the professional execution of archival
practices, including appraisal, arrangement, description, and physical processing in a wide
variety of born digital and analog formats. Responsibilities include facilitating access to archival
records through various modes, in particular creating web-based descriptive finding aids;
curating physical and virtual exhibits, and engaging in public events and outreach; providing
reference support and instruction on archival literacy to students, staff, and faculty.
Providing expertise around copyright and privacy legislation as it applies to the use of archival holdings; employing standards and best practices to facilitate preservation and access; using project
management strategies to effectively complete time-sensitive activities with a high degree of
accuracy; assisting in managing the University’s corporate records in accordance with
mandated retention schedules; liaising with colleagues in regional libraries/archives (and others
as appropriate) in order to develop cooperative programs, contributing to scholarly and
professional knowledge by carrying out research, preparing presentations, publications, or other
creative works, and participating in professional associations; and actively participating in
decision-making activities undertaken within the Libraries and the University through collegial
contributions to committees and other groups.
The successful candidate will have the following qualifications:
● Masters in archival studies from a graduate program conforming to the Association of
Canadian Archivists’ Guidelines for the Development of a Two-Year Curriculum for a
Master’s of Archival Studies or ALA-accredited MLIS (or equivalent) with a concentration
in archival studies;
● Professional experience in archives, preferably in an academic setting;
● Demonstrated experience in processing and providing access to archival records within
an automated work environment, including working knowledge of the Rules for Archival
Description. Experience working with AtoM is an asset;
● Demonstrated leadership capacity and evidence of building effective working
relationships with institutional and external colleagues, archival donors, and community
● Ability to work collegially and effectively with a diverse population of colleagues, faculty,
staff, and students;
● Demonstrated knowledge of Canadian copyright and privacy legislation;
● Excellent organizational, analytical, interpersonal, and oral and written communication
● Evidence or promise of research contributions in the form of publications, professional
development and/or active involvement in professional or scholarly organizations;
● Ability to undertake physical processing and handling of records, including the ability to
lift a full bankers box (equivalent of 18 kg/40 lbs);
● Demonstrated project management skills and ability to balance work priorities;
● Demonstrated ability to be flexible, creative, and to work effectively in a fluid institutional
● Knowledge of records management practices, such as retention and disposition
This is a continuing appointment at the Assistant Librarian level available from 1 October 2018.
York offers a competitive salary commensurate with qualifications and an exceptional benefits
package. All York University positions are subject to budgetary approval.
Librarians at York University have academic status and are members of the York University
Faculty Association bargaining unit (http://www.yufa.ca/).
York University is an Affirmative Action (AA) employer and strongly values diversity, including
gender and sexual diversity, within its community. The AA Program, which applies to Aboriginal
people, visible minorities, people with disabilities, and women, can be found
at http://www.yorku.ca/acadjobs/ or by calling the AA office at 416-736-5713. All qualified
candidates are encouraged to apply; however, Canadian citizens and Permanent Residents will
be given priority.
People with disabilities and Aboriginal people are priorities in the York University Libraries
Affirmative Action Plan and are especially encouraged to apply. Applicants wishing to selfidentify
can do so by downloading, completing and submitting the forms found
at: http://acadjobs.info.yorku.ca/. Please select the “Affirmative Action” tab under which forms
pertaining to Citizenship and Affirmative Action can be found.
Consideration will be given to those who have followed non-traditional career paths or had
York University resources include centres relating to gender equity, race and ethnic relations,
sexual harassment, human rights, and wellness. York University encourages attitudes of
respect and non-discrimination toward persons of all ethnic and religious groups, regardless of
gender or sexual orientation.
Deadline for complete applications is Friday 6 July 2018.
Interviews will take place between 20 – 24 August 2018.
A letter of application with a current curriculum vitæ and contact information for three references
should be sent to:
Chair, Archivist Search Committee
York University Libraries
516 Scott Library
4700 Keele St.
Fax: (416) 736-5451